Managing Payslip Distribution in FreePayroll
Distributing payslips in FreePayroll is straightforward and automated. Once you confirm the payroll, FreePayroll automatically sends all payslips to the employees included in that payroll. Here are the steps to manage payslips if further actions are needed:
Navigate to Payroll Section: Go to the 'Payroll' section and then click on the 'History' subsection.
Options for Payroll: Click the three dots next to the desired payroll entry.
Send or Download Payslips: Select 'Email All Payslips' to resend them or 'Download All Payslips' if you prefer to distribute them manually.
If you need to resend a single payslip to one employee, you have several options:
Access Employee Record: Go to the 'People' section, click the three dots next to the desired employee, and select 'Edit' to open the employee record.
Select Payslip to Resend: Navigate to the 'Payslips' tab, click the three dots next to the desired payslip, and choose 'Email Payslip' to send it directly or 'View Payslip' to review it before sending.
View Payroll Details: In the 'Payroll' section under 'History', click on 'View Payroll' next to the desired payroll.
Select Employee: Once the payroll details appear, click on the desired employee to open their payment breakdown for that period.
Payslip Options: Next to the employee name on the payment breakdown, click the three dots and select 'Email Payslip' or 'View Payslip'.
- Use the 'View Payslip' option to ensure that all details are correct before resending the payslip.
- These features enhance your flexibility in managing payroll communications and ensure employees receive their necessary documents promptly.
**Resending All Payslips**
Navigate to Payroll Section: Go to the 'Payroll' section and then click on the 'History' subsection.
Options for Payroll: Click the three dots next to the desired payroll entry.
Send or Download Payslips: Select 'Email All Payslips' to resend them or 'Download All Payslips' if you prefer to distribute them manually.
**Resending a Payslip to an Individual Employee**
If you need to resend a single payslip to one employee, you have several options:
**Through the People Section**
Access Employee Record: Go to the 'People' section, click the three dots next to the desired employee, and select 'Edit' to open the employee record.
Select Payslip to Resend: Navigate to the 'Payslips' tab, click the three dots next to the desired payslip, and choose 'Email Payslip' to send it directly or 'View Payslip' to review it before sending.
**Through the Payroll Section**
View Payroll Details: In the 'Payroll' section under 'History', click on 'View Payroll' next to the desired payroll.
Select Employee: Once the payroll details appear, click on the desired employee to open their payment breakdown for that period.
Payslip Options: Next to the employee name on the payment breakdown, click the three dots and select 'Email Payslip' or 'View Payslip'.
**Notes**
- Use the 'View Payslip' option to ensure that all details are correct before resending the payslip.
- These features enhance your flexibility in managing payroll communications and ensure employees receive their necessary documents promptly.
Updated on: 30/04/2024
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