> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.freepayroll.uk/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Organisational Units

# Organisational Units

You can find Organisational Units in **FreePayroll > Company > Organisational Units**.

## What it is

Organisational Units let you group employees into a named unit, such as a **team, department, or location**.

They are used to keep your payroll structure organised and are shown in **reporting** and on **payslips**.

## How it works

You can:
* **Create** a new organisational unit
* **Rename** an existing unit
* **Archive** a unit you no longer want to use

Each organisational unit has:
* a **name**
* a **status**: Active or Archived
* an **employee count**

## Where to assign an organisational unit

You assign an organisational unit from the employee record in:

**People > Team Members > open the employee > General**

From there, you can select an active organisational unit for that employee.

## Where organisational units are used

Organisational Units are currently used in these areas of FreePayroll:

* **Employee records**: to group employees under a team, department, or location
* **Payroll journal exports**: organisational units can be used in **advanced payroll journal mapping** to route entries differently based on organisational unit
* **Accounting mappings**: organisational units can be used as a condition when setting custom journal/account mappings
* **Payslips**: if an employee has an organisational unit assigned, it can be shown on their payslip

## Archived organisational units

If an organisational unit is archived:
* it remains visible in the Organisational Units list as **Archived**
* it **cannot be assigned to new employees**
* employees already linked to it may still show that archived unit until they are reassigned

## Important rules

* Organisational unit names are required
* Names must be **50 characters or fewer**
* You cannot create two organisational units with the same name
* This feature is only available on plans that include **Organisational Units**