Organisational Units

You can find Organisational Units in FreePayroll > Company > Organisational Units.

What it is

Organisational Units let you group employees into a named unit, such as a team, department, or location.

They are used to keep your payroll structure organised and are shown in reporting and on payslips.

How it works

You can:

• Create a new organisational unit
• Rename an existing unit
• Archive a unit you no longer want to use

Each organisational unit has:

• a name
• a status: Active or Archived
• an employee count

Where to assign an organisational unit

You assign an organisational unit from the employee record in:

People > Team Members > open the employee > General

From there, you can select an active organisational unit for that employee.

Where organisational units are used

Organisational Units are currently used in these areas of FreePayroll:

• Employee records: to group employees under a team, department, or location
• Payroll journal exports: organisational units can be used in advanced payroll journal mapping to route entries differently based on organisational unit
• Accounting mappings: organisational units can be used as a condition when setting custom journal/account mappings
• Payslips: if an employee has an organisational unit assigned, it can be shown on their payslip

Archived organisational units

If an organisational unit is archived:

• it remains visible in the Organisational Units list as Archived
• it cannot be assigned to new employees
• employees already linked to it may still show that archived unit until they are reassigned

Important rules

• Organisational unit names are required
• Names must be 50 characters or fewer
• You cannot create two organisational units with the same name
• This feature is only available on plans that include Organisational Units

Updated on: 10/03/2026