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# How to work with Recurring Pay Items

## What Is Recurring Pay Items?
Recurring Pay Items lets you attach a pay item to one employee so it is automatically included in future payroll runs.

Typical use cases:
* Regular allowances
* Ongoing deductions
* Repeat salary-based adjustments

## Plan Requirement
Recurring Pay Items is a paid Pro feature.

If your plan does not include it, you may see:
* `This feature requires an upgraded plan.`

## Where To Find It
1. Go to `People`.
2. Open a team member profile.
3. Open the `Pay Items` step.
4. In `Recurring Pay Items`, select `+ Add recurring item`.

## Add a Recurring Pay Item
1. Select a `Pay item`.
2. Choose `Recurrence` as either `Unlimited` or `Fixed number of payrolls`.
3. Enter values based on pay item type. For a standard pay item use `Amount`. For salary pay items use `Units/Hours` and, where relevant, `Rate`.
4. Click `Save`.

## Field Rules
* `Pay item` is required.
* If recurrence is `Fixed number of payrolls`, `Number of payrolls` is required and must be greater than 0.
* For salary items, `Units/Hours` is required.
* For salary items, `Rate` is required only when the salary pay method is `custom`.
* You cannot attach the same pay item twice to the same employee.

## How Recurrence Works
* `Unlimited`: continues until you pause or remove it.
* `Fixed number of payrolls`: stops after the configured count is reached.

In the table you can see:
* `Applied Payrolls`: how many completed payroll runs have used this recurring item.
* `Remaining`: how many uses are left for fixed recurrence.

## Manage Existing Recurring Items
From the action menu on a recurring row you can:
* Edit recurring item
* Pause recurring item
* Resume recurring item
* Remove recurring item

## Important Behaviour After Changes
When you create, edit, pause/resume, or remove recurring items, payroll data may need recalculation.

If prompted, rerun payroll so the latest recurring setup is reflected correctly.

## Common Issues and Fixes
### "This pay item is already attached to the employee"
Cause:
* The same pay item is already configured as recurring for that employee.

Fix:
* Edit the existing recurring row instead of adding a duplicate.

### "Max cannot be lower than the number of already applied payrolls"
Cause:
* You are trying to reduce fixed recurrence below payroll runs already completed.

Fix:
* Set a higher value, or switch to unlimited if appropriate.

### "This feature requires an upgraded plan"
Cause:
* Your current subscription does not include Recurring Pay Items.

Fix:
* Upgrade to Pro from `Pricing`/`Subscription`.

## Best Practice
* Use clear pay item names before setting them as recurring.
* Review recurring rows at the start of each payroll cycle.
* Pause instead of deleting when you may need the setup again later.
* Use fixed recurrence for temporary payments and unlimited for permanent ones.