How to Add a Maternity Leave?

How to Add a Maternity Leave in Freepayroll?

A Maternity Leave is an absence granted to an employee who is unable to work due to illness or injury. This allows employers to manage payroll and records accurately during the employee’s absence.

In Freepayroll we have 2 ways of adding a Maternity Leave

Method 1: Through the People section.

1. Add a Maternity Leave

Go to ‘People’.
Click the Edit icon next to the employee’s name.
Open the ‘Absences’ tab.
Under Absence Type, select Maternity Leave.
Choose the period the employee will be off work.
Enter the amount for the leave period, if applicable.
Confirm the employee’s standard working days for accurate pay calculation.

2. View in Calendar

The Maternity Leave period will appear in the calendar, highlighted in pink.
You can easily identify all absence types using the color legend below the calendar.

3. Check Absence History

In the same section, open the ‘Absence History’ tab (next to Add Absence) to review the employee’s previous records.

Method 2: Absences Calendar

What is the Absences Calendar?

It is the screen where you can view the absences of your company's employees.

Company → Absences → Calendar

2. Viewing Employees:

On this screen, the user will see all employees listed, regardless of whether they have any absences registered. Both employees with and without absences are displayed.

3. Adding a Maternity Leave:

To add a Maternity Leave, click on the date you want the absence to start and select the row with the employee’s name who will have the absence.

A modal window will open with the available options. Select the appropriate option and complete the process.

Once the flow is completed, the Maternity Leave will appear in the calendar for that employee.

Updated on: 04/05/2026

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